The Secretariat of the African, Caribbean and Pacific Group of States (ACP) has the honour to inform them of the vacant post of Head of Conference (Grade P5) at the Secretariat.
Applications must be accompanied by updated curriculum vitae completed in this format: https://europass.cedefop.europa.eu/editors/en/cv/compose, provide copies of degrees, diplomas, certificates and any other document attesting to the competence and professional experience of the candidates. Up-to-date reference letters for the past ten (10) years of work experience must be attached.
Candidates for the post must be nationals of Member States of the ACP Group and must therefore attach a copy of their valid passport for proof of nationality. Applications from non-ACP nationals will not be considered.
I. Post Information
Post Title: Head of Conference Services
Organizational Unit: Conference Services/AFHR
Supervisor/ Grade: Assistant Secretary General/Administration, Finance and Human Resources (AFHR)/ ASG
Current Grade: P5
II. Organizational Context
Under the guidance and supervision of the Assistant Secretary-General, Administration, Finance and Human Resources (AFHR), the Head of the Conference Service provides and manages conference, linguistic and logistical services for the ACP Secretariat and the ACP Group in general, ensuring consistently high-quality performance. He/she promotes a client-oriented approach consistent with ACP rules and regulations.
The Head of Conference Services supervises staff members responsible for the translation, revision, printing and distribution of documents and meeting-related documentation produced in the ACP Secretariat. He/she is also directly responsible for planning and organizing the work of the interpretation services, and supervises the staff responsible for the operation and maintenance of the meeting facilities and equipment, and the cafeteria. The Head of Conference Services proposes and formulates the Secretariat’s language and conference policies, prepares a draft budget for the Conference Services, establishes and oversees the work programme and evaluates the performance of the members of his/her staff.
In the interest of efficiency, and in organizing meetings, the incumbent needs to interact with internal and external partners, including management and technical staff, ACP diplomatic missions in Brussels, EU and other international institutions, freelance language professionals, learning institutes, professional associations; etc.
III. Functions / Key Results Expected
Summary of Key Functions:
2. Coordinates and supervises the interpretation unit, prepares a weekly interpretation schedule, and supervises the Revisers who oversee and are directly responsible for the translation and editing of all the documents submitted for translation, focusing on achieving the following results:
3. Prepares a draft budget for the Conference Services, establishes and oversees the annual work programme and evaluates the performance of all Conference Services staff, focusing on achieving the following results:
4. Responsible for proper maintenance of the meeting rooms, focusing on achieving the following result:
5. Establishes and maintains contact with counterparts and relevant units within the EU Institutions, and any other partner organisations, focusing on achieving the following results:
IV. Impact of Results
The results have an impact by enhancing the image of the ACP Group and its Secretariat and in helping the ACP Group’s governing organs to take decisions in optimum material conditions.
VI. Recruitment Qualifications
Masters degree or equivalent in relevant modern languages, Administration, International Relations, or other related fields.
Minimum of ten (10) years of progressively responsible professional experience in the area of international conference organisation, at national and international level.
Excellent command of English or French, and a good working knowledge of Portuguese or Spanish.
Staff Members of the Professional and General Services categories are appointed by the Secretary-General on the recommendation of the Recruitment Advisory Committee chaired by the Assistant Secretary-General, Head of the Department of Administration, Finance and Human Resources.
CONDITIONS OF SERVICE FOR THE AFOREMENTIONED POST
In the framework of their functions, members of staff are governed by the Staff Regulations of the Secretariat and by any other decision that may be adopted by the competent ACP authorities regarding employment.
Depending on professional background, experience and family situation, the ACP Secretariat offers a competitive remuneration and benefits package.
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